How to Update Inventory Manually in OneCart

Manual inventory updates allow you to modify stock quantities for individual SKUs one at a time. This method is perfect for quick corrections, small adjustments, or when you need to update just a few products.

When to Use Manual Updates

Manual inventory updates are ideal for:

• Quick corrections - Fix incorrect quantities for specific SKUs
• Small inventory adjustments - Handle one-off changes
• Urgent updates - Make immediate changes that can’t wait for bulk uploads
• Single product management - When you only need to update 1-5 SKUs
• Testing inventory sync - Verify that changes propagate to your platforms

Prerequisites

Before updating inventory manually, ensure you have:

• ✅ Set up your Item Master
• ✅ Connected your platforms
• ✅ Imported and matched your listings
• ✅ Enabled inventory sync

Manual Update Methods

OneCart provides three ways to update inventory quantities manually:

Method 1: Via Variants List

Direct Link: https://app.getonecart.com/variants

In the variants list, you can directly edit the Option Name, Option Value and Quantity for each variant.

To update quantity:

1. Click on the pencil icon next to the quantity field
2. Enter the new quantity when the text cursor appears
3. Press Enter to save the change

OneCart will immediately push out the new quantity and update it on all connected platforms.

Method 2: Via Products List

Direct Link: https://app.getonecart.com/products

1. Search for the Product SKU you want to edit
2. Click on the product from the search results

3. In the Product Details page, choose the variant SKU you want to edit
4. Click on the pencil icon next to the quantity field
5. Enter the new quantity and press Enter

Method 3: Bundle Quantities

Important note: Bundles cannot be directly edited. You can only change the quantity of the individual items inside the bundle, and the bundle quantity will automatically adjust based on the available components.

Important Notes

Immediate Effect

• Manual updates take effect immediately
• Changes are pushed to all connected platforms right away
• No waiting time or batch processing needed

Quantity Overwrite

• Manual updates overwrite the existing quantity completely
• If you have 50 pieces and enter 75, the final quantity will be 75 pieces
• This is not an addition - it’s a replacement

SKU Matching Requirements

• The SKU you’re updating must be properly matched to platform listings
• Ensure your OneCart SKU matches the seller SKU on your platforms
• Unmatched SKUs won’t sync to platforms

Tips for Efficient Manual Updates

Use Filters and Search

• Use filters to narrow down products by category or brand
• Search using partial SKU codes if you remember part of the code
• Sort by last modified to find recently changed items

Keep Track of Changes

• Note down what quantities you changed and why
• Use OneCart’s inventory tracking history to monitor changes
• → Learn about inventory tracking history

Verify Platform Updates

• After making changes, check 1-2 platforms to ensure sync is working
• If quantities don’t update on platforms, check your sync settings
• → Troubleshoot sync issues

When Manual Updates Aren’t Ideal

Consider using bulk methods instead when:

• Updating more than 10-15 SKUs - Use bulk upload methods
• Regular scheduled updates - Set up automated processes
• Large inventory corrections - Use bulk upload for efficiency
• Complex calculations needed - Use Excel formulas with bulk methods

Alternative Methods

If manual updates aren’t suitable for your needs:

• → Bulk Upload for complete quantity overrides
• → Inbound Stock for adding new inventory
• → Outbound Stock for reducing inventory

Troubleshooting Manual Updates

Quantity Not Updating

• Check that inventory sync is enabled
• Verify SKU matching is correct
• Ensure you have proper permissions to edit inventory

Changes Not Appearing on Platforms

• Allow 5-10 minutes for sync to complete
• Check platform-specific sync settings
• Verify platform connections are active

Cannot Find SKU

• Check spelling of SKU code
• Use partial search terms
• Verify the SKU exists in your Item Master

Need to update many SKUs at once? Consider using bulk upload methods for better efficiency.